Accounts Administrator

Reporting Submit weekly AR report/schedules to finance management. Ensure timely reporting of bounced payments to companies finance manager. Update cleared payments into companies “order manager” on a daily basis. Issue weekly summary of customer penalty and late fee charges invoiced incl. payment status. Keep track of the Post Dated Cheques (PDC’s) and weekly report the balance of undeposited cheques. Reconciliation of the Accounts Receivable balances on a monthly basis. Accounts Administration Issue invoices for penalties and late fee charges in accordance with companies accounts receivable SOP and maintain respective report. Create customer receipts received either through Cheque, Credit Card or Cash payments on a timely basis. Account for any bounced cheques or credit cards and follow up with customers. Keep track of the Security Cheque received from Credit Card customers and inform Finance Manager and Sales team when not received. Unidentified receipts to be checked and allocated to the relevant customer Customer Credit Term Management Ensure that customer with credit terms submit completed credit form to finance. Maintain Hard- & Softcopy file with all customers on credit terms. Ensure that Credit Customer list (including ARREARS) is up to date at all times and shared with Finance and Sales Management periodically (at minimum monthly). Other Identify, investigate, and analyze potential operational improvement, make proposal for operational changes. Build effective relationships with key stakeholders across the company by providing respective reports to enable them to make sound business decisions Manage ad hoc projects as assigned by management Maintain a safe and clean work environment Follow company’s policies and promote teamwork and cooperation

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