Executive Secretary

Assists office staff in maintaining files and databases Prepares reports, presentations, memorandums, proposals and correspondence Assigns jobs and duties to office staff as needed Monitors office operations Dealing with telephone and email inquiries. Maintain hard copy and electronic filing system. Maintain contact lists. Schedules appointments and meetings for executives and upper level staff Serves as the go-to for office inquiries and conflicts Manages staff schedules Tracks office supply inventory and approves supply orders Assists in the preparation of department budgets and expenses Supervises all administrative personnel

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