ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. On confirmation of participation of a Tender and receipt of original tender documents open a file with new Tender No. & Title and on receipt of Tender Documents Stamp received with date original tender documents. Photocopy for office use all tender documents. Distribute this copy to the assigned Estimator by the Tendering Manager Provide Technical Department of a copy of Letter of Invitation, Conditions of Contract, BOQ and whenever they need any of the balance documents eg., drawings they check with the set of the Estimator. Upon receiving all incoming correspondences, Offers, Quotations etc., Stamp time received, distribute to relevant persons. Filing of all Incoming / Outgoing documents. Maintenance of the Estimation Department Files in accordance with the defined system. Maintain a copy of all tender documents and addendums. Assist in compilation of tender submission documents. Help the Tendering Manager in wrapping up of Tender Submittal To keep copy of As Submitted priced copy of Tender Documents.
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