MALE Personal Assistant

Routine daily duties  Carrying administrative duties such as filing, typing, copying, binding, scanning etc.  Preparing orders, packaging, deliver/arrange for deliveries to Clients.  Organizing travel arrangements for senior manager.  Writing letters and emails on behalf of other office staff.  Manage Media such as Facebook page, Instagram, etc.  Booking conference calls, rooms, taxis, couriers, hotels etc.  Processing expenses sheets and invoices, and deliver them to Customers.  Monitoring stationary levels and ordering office supplies.  Represent BASH Office.  Maintaining computer and manual filing systems.  Provide information to internal colleagues or external enquirers.  Handling sensitive information in a confidential manner.  Taking accurate minutes of meetings.  Coordinating office procedures.  Relying to email, telephone or face to face enquiries.  Develop and update administrative systems to make them more efficient.  Resolve administrative problems.  Receiving, sorting and distributing the post.  Answering telephone calls and passing them on.  Managing staff appointments.  Oversee and supervise the work of junior staff.  Maintain up-to-date employee holiday records.  Coordinating repairs to office equipment.  Greeting and assisting visitors to the office.  Receives and places telephone calls.  Maintains solid customer relationships by handling questions and concerns with speed and professionalism.  Performs data entry. May also require research skills to troubleshoot customer problems.  Excellent communication abilities and data entry skills are essential.

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