Secretary

Provide administrative and clerical support to the general manager and Chief Executive Officer (CEO) Handle and organize meetings inside and outside the company Greeting General Manager’s Clients Assist general manager and Chief Executive Officer (CEO) in personal tasks if requested Responsible of taking minutes of meetings, comments and details to provide general assistance during meetings. Send the Minutes of meetings for all attended employees Deal with General Manager incoming emails and replies for necessary and urgent issues if required. Notify the General Manager with all important and urgent mails that requires his decision Answer general manager’s phone calls, enquires and requested and handling them when appropriate Handle any needed signature from the General Managers to sign in timely manner. Responsible for schedule General Manager meetings via outlook calendar Responsible for any internal communication with managers and employees Arrange travel, visas and accommodation for General Manager and travelling employees Filing system hard copy and soft copies Replace the administration coordinator / Receptionist if needed Following up pending subjects and report the feedback independently Ensure the general office manager’s office is always tidy and well organized Attend special events and activities with the top management Responsible for all the administrative approvals for the utilities department.

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