Secretary

Secretaries and administrators help to keep an organisation running smoothly, taking care of the administrative and organisational tasks that make the organisation function. The job title ‘administrator’ and ‘secretary’ can be used interchangeably to describe the same role, or ‘secretary’ can be another, more old-fashioned name for a personal assistant. Answering calls, taking messages and handling correspondence Maintaining diaries and arranging appointments Typing, preparing and collating reports filing Organizing and servicing meetings (producing agendas and taking minutes) Managing databases Prioritising workloads Implementing new procedures and administrative systems Liaising with relevant organisations and clients Coordinating mail-shots and similar publicity tasks Logging or processing bills or expenses Acting as a receptionist and/or meeting and greeting clients If more senior, recruiting, training and supervising junior staff

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