Admin Assistant

Main Job Tasks and Responsibilities Answer, screen and transfer inbound phone calls Receive and direct visitors and clients General clerical duties including photocopying, fax and mailing Maintain electronic and hard copy filing system Retrieve documents from filing system Handle requests for information and data Resolve administrative problems and inquiries Prepare written responses to routine enquiries Prepare and modify documents including correspondence, reports, drafts, memos and emails Schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors Prepare agendas for meetings and prepare schedules Record, compile, transcribe and distribute minutes of meetings Open, sort and distribute incoming correspondence Maintain office supply inventories Coordinate maintenance of office equipment Coordinate and maintain records for staff, telephones, parking and petty cash

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