Receptionist

Communication: Presents a professional welcoming to all visitors, staff, etc.– by phone or Face to Face. Responsible for receiving company calls and directing it to the right member. Receives all communications from the company, including e-mail, phone, fax and postal mail, and transfers it to the correct departments. Responsible for sending memos and reminders to all Departments. Receives the outgoing mail, shipping and receiving of packages and maintains mailing or contacts lists. (Aramex, DHL, Etc…) Responsible for Dealing with company’s mobile operator. Maintains high service level - Collects users request and handling problems, updates vendor offers catalog to best serve company users. Administration: Responsible for Reserving hotels and airlines tickets some time you will be requested to go out-door for reservation. Receive, Compare and manage hotels, flights ticketing. Responsible for scheduling and planning guests visit. Coordinates guests program, transportation, welcoming and pick up the visitors from the Airport etc... Responsible for Compile reports, controlling the company filling system. Reponisble for collecting office Stationary requests, Cleaning check-up and buffet supplies. Receives employee’s requests, Categorizes and manages the office needs. Responsible for facilitating the company meetings. Place-lighting, Coordination, Hygiene, Tools and follow up. Responsible for summarizing the brands training materials using MS Excel and PowerPoint...Etc.). (If you asked For) Personal Assistance: Responsible for coordinating the CEO and Department’s schedules and the personal insistency needed. Provides dynamic assistance to the CEO and the company Members. Organizing and chairing meetings with staff, this may include typing the agenda and taking minutes; Arranging travel, visas, accommodation, and occasionally, traveling. Dealing with incoming email, faxes, and post, often corresponding on behalf of the manager; Maintain office correspondence, handle customer complaints and inquiries, and most importantly maintain the confidentiality of sensitive data. Alert manager about cancellation or new meetings. Organize the office layout and maintain supplies of stationery and equipment Provision of a comprehensive administration and secretarial support service including word processing, photocopying, and email/ Internet. Respond to public inquiries face-to-face or via telephone/email. The preparation of notices of meetings and agenda papers; minute taking. Copying, collection and archiving of all necessary supporting papers. Maintenance of Trust filing systems in both electronic and hard copy Receiving of visitors and arranging hospitality.

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