Secretary/Receptionist

To provide administrative support for all departments’ heads. First point of contact between General Manager/Departments Heads and internal and external parties. Organizes and manages diaries and make appointment. Handles incoming and outgoing e-mails /correspondences. Arranges internal and external meetings and events. Take minutes of meeting. Make travel arrangements and hotel and flight reservations. Establish and maintain central filing system. Follow up Purchasing Orders. Prepare various reports on department’s operations and activities. Handles telephone calls (transmit it to concerned staff – helping in and respond to customer’s requests). Follow up the payment of bills such as (Telephone - Electricity - rents - ......). Follow-up to the H.Q and branches needs, such as (Equipment – printers and photocopier inks - furniture - stationery.... etc.) in coordination with the administration policies and procedures. Follow-up repairing & maintenance for different devices if necessary in accordance with the policies and procedures. Supervise support services team/workers.

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