Manages the day to day transactions that include accounts payable, accounts receivable, payroll, banking matter, assurance of proper documentations flow and proper accounting treatments are in place. Responsible for weekly and monthly updates for costing system. Also, Ensure costing is accurate and prepare necessary accruals. To ensure that the financial entries are accurate, processed timely and processed in accordance with external regulatory policies. Be a key point of contact for external auditors. Prepare financial management reports Develop and maintain financial databases Oversee accurate and appropriate recording and analysis of revenues and expenses Create an efficient process for distributing payments punctually Ensure tax is properly applied, and that returns are submitted and paid on time Ensure that all revenue invoices are recorded and included in the general ledger Ensure that expenditure does not exceed the agreed on budgets and give recommendations on inconsistencies as often as necessary Ensure that invoices are approved by the Head in time to meet established payment cycle Follow up and assist in the collection of bills on time, investigate cases of non-payment, negotiate and resolve conflicts Keep record of receipts or other verifications of when accounts were paid Maintain accounting ledgers by keeping records of monthly account transactions Post customer payments through recording cash, checks, and credit card transactions Process the invoices and attach relevant information to concerned projects or departments for financial statement purposes Record and compare invoices received with estimates and/or forecasts Resolve valid, invalid unauthorized or authorized deductions by entering adjusting entries Responsible for financial planning through forecasting cash Responsible for ensuring payment of daily invoices and consistency with Accounts Payable prerequisites Responsible for handling cheque requests from the beginning to end Responsible for implementing the agreed on up to date billing system Responsible for matching and filing invoices with their matching receipts Responsible for receiving and recording invoices from suppliers Responsible for reviewing, processing, and researching employee expenses Responsible for tracking unpaid invoices to ensure that the waiting time is minimized as much as possible Update receivables by coordinating daily sales order processing and bank remittance transactions Work in accordance with the payment process outlined by the Head Prepare and publish timely monthly financial statements. Manage and comply with government reporting requirements and tax filings Manage cash flow & office petty cash. Preparation of annual statutory accounts, filing of tax returns and all other financial compliance obligations. Review calculated bank interest and bank charges and LC commissions. Interaction with key suppliers and service providers including banks, auditors, solicitors and tax agents. Follow up and match Customer accounts and Preparation of semimonthly customer statement
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