Executive Secretary

Assist in setting appointments, organizing Agenda of the company owner. Answering calls and requests. Writing correspondences and emails. Prepare administrative procedures and policies to supervisory workers, and monitor compliance. Assist my supervisor in collecting reports, gathering departmental information, aiding in compiling data to produce reports. Assist in follow-up with different departments regarding work flow and business process related matters. Attend meetings and keep minutes Receive and screen phone calls and redirect them when appropriate Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.) Make travel arrangements for executives Handle confidential documents ensuring they remain secure Prepare invoices or financial statements and provide assistance in bookkeeping Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders Maintain electronic and paper records ensuring information is organized and easily accessible Conduct research and prepare presentations or reports as assigned

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