Executive Assistant @ iHub

iHub is growing rapidly to help bridge more between Academia and Industry and generate better plug-and-play graduates. IHub provides numerous extra curricular programs to undergrads to boost their skills and improve their employability. After operating in a single site, we are now growing to four sites serving more than 8000 students per year. In order to scale, iHub is restructuring and hiring top talents to grow and scale its programs. We are looking for a responsible Executive Assistant to perform clerical tasks in a well-organised and timely way. You will need to act proactively and without guidance while understanding the needs and characteristics of people with whom you work with. Responsibilities Be the point of contact between the executives and company employees/clients and manage information flow Manage executives’ diaries and arrange their daily schedule (set up meetings, travel, speaking engagements) Oversee the performance of other clerical and administrative staff Act as an office manager by keeping up with office supply inventory Format information for internal and external communication – memos, emails, presentations, reports Screen and direct phone calls and distribute correspondence Devise and maintain office filing system

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